Technical specification is a comprehensive document which clearly, accurately and completely describes in detail what the purchasing organization wants successful bidder to supply. This is to extend the testing and regulating capability of DTI - BPS to mandatory products such as deformed and rerolled steel bars. Locate the needed goods. 1 General technical requirements The medical oxygen and air high-pressure input ports (50 psi) provide a means to limit reverse gas flowrate (leakage) and cross leakage when flowrate is < 100 mL/min. Title: Writing procurement specifications guideline Author: Department for Education Subject: This guideline describes the process for developing a specification for the acquisition of … It is important to spend time developing the specification detail to ensure consistency on pricing, product quality, operational functionality and products are fit for purpose in order to reduce the financial impact of the wrong specification further down the line. Key Benefits. They are used by suppliers to prepare bids to supply the items or services requested. Procurement Technical Specifications : Business Planning and Development: Performing due diligence on behalf of financial institutions and operators. The specification is a key element of a contract for FM services, providing a statement of the operational requirements of the client. A clear, accurate and complete specification is the foundation of any purchase, and ensures the best chance of getting what the purchasing organization wants. 2.1.1 Intensive-care patient ventilator for adult and paediatric patients . A performance specification is a document that specifies the operational requirements Food specifications requires the catering department to think about what each food ingredient will look like. Required safety levels and controls. It is preferred that these holes be on the rear cover, which is not visible to the user. Technical specifications must not be prepared using advice from someone who may have an interest in the procurement. Within the many tasks identified in these steps, OSD has incorporated the minimum requirements for a competitive procurement process explained below. Knowledge in design validation in lab, factory and field. In a tech spec, show your client and team members … A specification becomes an essential contract management document which is used to ensure that the chosen supplier provides what is specified. Checkpoints/steps increase with … To accomplish this the specifications must clearly define the user's need. Purpose of giving Specifications. Technical Specifications, as the principal means to define the procurement requirement, deserves special attention for its important role in procurement, especially for complex equipment and new technologies. There are additional advantages when a technical specifications document is drawn up and it forms an integral part of the procurement process and order placement. For example, ideally it should be possible to fully test a product’s conformance before sign-off and deployment. Pay for goods. HS2 Ltd policies. A specification often refers to a set of documented requirements to be satisfied by a material, design, product, or service. Preparing Specifications Since the goal of purchasing professionals is to obtain quality products and services at the best price and within the parameters of applicable laws, rules, and regulations, adequate specifications are required. IMPS are a series of meat product specifications maintained by AMS. Specifications: Are required during the design stage. A specification is often a type of technical standard.. Usually, suppliers could offer a much better job in delivering what client requests if the organization make available clear and defined requirements during procurement. Specification of a work is required to describe the quality and quantity of different materials required for a construction work and is one of the essential contract documents. The technical specifications set out the objective characteristics and scope of what the The decision making process is fair, transparent and auditable. New Zealand technical regulations are mandatory for goods and services for use in, and construction works located in, New Zealand. For example by asking for a specific make or source, or to a particular process, or trademark, patent, type, origin or means of production e.g. Institutional Meat Purchase Specifications. All procurement transactions must be conducted in a manner providing full and open competition. Food specifications can also be determine by their popularity on the menu by clients and consumers. It is the basis of all offers and therefore the foundation for a contract. A user requirement specification (URS) forms the basis for purchasing new equipment in any process-related organization. Railway Systems. However, a specification should be written to encourage, not discourage, competition consistent with seeking overall economy for the purpose intended. Compared to conformance specification, performance specification has a number of ADVANTAGES such as; The specifications are easier to draft. for the required equipment/item is floated to several different vendors to get a techno-commercial quotation. The importance of Specification within the procurement places. A specification details the requirements of the procurement. Technical Specifications (In-Cash Procurement) HV cubicle and conditioners technical specification summary for the ITER Magnet system Summary of specs for the CFN process for the in-cash procurement of the HV cubicle and conditioners required for the Magnet system IDM UID 42J44Q VERSION CREATED ON / VERSION / STATUS 15 Dec 2020 / 1.3 / Approved Technical specifications for procurement. A Request for Proposal (RFP) is the appropriate competitive selection process for purchasing goods or services when price is not the most important criteria to be considered for awarding a contract. The significance of understanding the proper budget preparation, the technical specifications of the items to be procured, as well as the process of procurement is envisioned to keep in track the project implementation timeframe by the institution. For example the type of meat cuts, types of breads, milk, yogurt and cereals which could be purchased for the menu. Upon formation of the evaluation committee, the chair will convene a meeting to provide instruction and direction on the process, role, responsibilities and requirements of the committee/team. Practical knowledge in development of procurement technical specifications, evaluation. Purpose. The list of rules that need to be followed while reviewing, ordering, obtaining, and paying for goods/services. Providing Unclear Specifications & Requirements during procurement does not always turn out well and fits the “help me help you” scenario. Knowledge in design validation in lab, factory and field. In case a plant unit is to be procured, then the technical specification is very complex since all the four types of procurements get combined into one specification. Technical specification becomes contract technical specification after incorporating the changes agreed with the bidder during the tender negotiations. Procurement inspection is a systematic inspection of bought out items against compliance to technical specification of customer and acceptable standards before getting delivered at the customer place. Technical specifications The procurement directives contain important rules on the use of technical specifications. Done. Done. A specification often refers to a set of documented requirements to be satisfied by a material, design, product, or service. What is procurement process? At first glance, the procurement process can appear to be a simple, basic procedure. In the first step, an inquiry specification (normally specifications specifies all technical requirements, preliminary drawings, quality requirements, etc.) It describes what the customer wants to buy and consequently, what the successful supplier is required to supply. Technical and quality evaluation is one of the most important stages of the Procurement Journey. Technical specifications are an essential element of any public procurement procedure used by contracting authorities in Romania, as they determine the goods, services or … The boat will be fitted with a four stroke engine Specifications must comply with the broad legal obligations for public procurement, ethical sourcing and contracting under UK and EU law. Creating RFP Specifications When to Use an RFP. GPP does not change the requirement of the standard Philippine Bidding Documents (PBDs) to be clear and concise in specifying what quality and functionality the tendered items shall have. Specifications can be simple or complex depending on the need. The purpose of a good specification is twofold: 1. Similarly, the EC Treaty has a number of provisions which operate to prohibit the use of restrictive technical specifications. At first glance, the procurement process can appear to be a simple, basic procedure. The procurement specifications of instruments are also to be combined with field services of installation, calibration, data collection, transmission, analysis, interpretation and presentation for a suitable time period. DESCRIPTION The requirement is for a mono hull passenger boat of 40 persons capacity for short one to two hours cruises in the different locations at the Chilika lake. Similarly, the EC Treaty has a number of provisions which operate to prohibit the use of restrictive technical specifications. This stage of the Journey ensures that: The Contract Award decision is objective and uses the disclosed criteria. Ensuring your specification is as accurate as it can be and aligned to the outcomes you require is the desired outcome but so often specifications are copied from previous contracts, not updated for changes in technology or service levels and authorities end up with just the “same old, same old”. PURPOSE The procurement of bend machine pins is needed to upgrade the existing bend machine of the BPSTL Steel Bars Testing Facility. Page ii Manual of Procedures for the Procurement of Goods and Services What present features of the PhilGEPS and the PS-DBM website are of special What you will learn on this course is how your procurement exercises SHOULD be done. Why is (THE SERVICE) Important? Specifications are used by the university to describe what it intends to purchase. This enables persons enacting procurement to better understand the function, performance and technical specifications that will be required to cover the requester needs, how to determine the best solution to fit them, and how to establish the … The template below must be adapted and tailored to suit each individual requirement. Part VII: Technical Specifications (The Meat & Potatoes-or-What Makes it Tick)—This component of the specification is the technical description of the goods or services. Within a technical specification you must avoid a reference which has the effect of favouring or eliminating particular suppliers. A technical specification (tech spec) is a document that explains what a product or project will do and how you’ll achieve these goals. Completing the technical specifications and terms of reference later than scheduled will have an adverse impact on the execution of the procurement plan and the award of the contract, which in turn will cause delays in acquiring the goods and services. Specification Development. Procurement Technical Specifications : Business Planning and Development: Performing due diligence on behalf of financial institutions and operators. However, before writing technical descriptions and developing product specifications, requisitioners and procurement officers are advised to check whether generic or other product specifications already exist by consulting other UN organizations in the system likely to procure these items on a regular basis.